Administration Specialist

Administration Specialist

Are you detail-oriented? Do you like to learn on the fly? Can you manage multiple projects? Eagle needs those skills and your “can-do” attitude! We are a busy Canadian recruitment and placement firm with a prestigious client list and a national presence, supported by superior business processes and technology.

Our Ottawa office has an immediate opening for an Administration Specialist. The successful candidate will report to the Director, Marketing and Proposals, and will have outstanding communication and organizational skills, as well as a keen eye for detail.

In this position, you will work with the National Proposal Team to coordinate proposal activities, maintain due date reminders, prepare and submit RFP/RFQ's. You enjoy a deadline-driven environment and love the challenge of learning new tasks. As you become comfortable with the position, you are motivated to take on more responsibility.

Key Responsibilities

The Administrative Specialist will support the teams in the following capacity:

  • Track and distribute incoming proposals to various Eagle offices

  • Maintain accurate database records

  • Create calendar entries for various deadlines

  • Assist proposal team in preparing bid responses

  • Coordinate the preparation of small proposals

  • Format, bind and package various documents

  • Assist with creation of various reports, and work on a variety of special projects

  • Organize and execute daily and monthly administrative activities

  • Assist with security requirements

  • Other duties and responsibilities as required

Skills and Qualifications

Along with a positive attitude, the successful candidate has:

  • A key eye for detail

  • High degree of organization

  • The ability to multi-task and effectively prioritize workload

  • Post-secondary education in Business Administration, or equivalent

  • Minimum 1-2 years’ experience working in an office environment

  • Extensive working knowledge of Microsoft Word and Excel

  • Ability to work in a team, ability to undertake self-directed tasks when necessary

  • Positive outlook with strong attention to customer service

  • Ability to be flexible and work in a rapidly developing office environment

  • Fluency in French and English an asset

What’s in it for you? A workplace culture that can’t be beat!

On top of earning a competitive salary and an excellent benefits package, you’ll:

  • Never experience the same day twice – you’ll learn new things every day, and work on projects that matter.

  • Participate in our industry-leading training and development program.

  • Balance your life with our innovative WORKshift program that allows flexible scheduling and the ability to work remotely.

  • Receive peer-to-peer recognition and reach for Top Performer status through your achievements and teamwork.

  • Celebrate your birthday and your cultural background with 2 extra paid days off.

  • Contribute to our in-house Charity Program and give back to your community with a paid volunteer day.

Eagle Professional Resources Inc. is an equal opportunity employer and will provide accommodations during the recruitment process upon request. We thank all applicants for their interest; however, only candidates under consideration will be contacted.

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