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Making Time to Be More Productive

Productivity, in particular time management, is a hot topic for me.

I have written on the subject many times.

One common theme is when people are too busy to work on their time management.

I'm hoping you see the irony in that statement ... and you might be interested in the piece I wrote called Too Busy to Help Themselves

The obvious point being that many of us could be much more productive if we took time to plan, to train, to delegate etc. 

In fact it is a classic problem for many managers … they can do “it” quicker themselves, so they don’t bother to train someone else to do “it” … even though, once trained that person could really save the manager a lot of future time.

Another way to be more productive is to be very knowledgeable in your field.

I have written previously about 10 Tips for Lifelong Learning… 

​If we are going to “keep up” with our fast changing world then we NEED to find time to train/learn/upgrade our skills.

"Develop a passion for learning. If you do, you will never cease to grow."

Anthony J. D'Angelo

Which leads me to today’s point … most people I meet use office productivity tools, email/calendar/spreadsheets/CRM etc. 

Most of those people think that they are fairly proficient with those tools, but I think reality is a little different. 

Every time a new release of office software comes out, and there have been many, more capability is added with the intent of making you more productive.

While many of the features may not be necessary for you, there have been many gains in productivity that most users don’t know. 

I only have to look at some of the spreadsheets I get from people to know that they are not even scratching at the capabilities of the tool. 

How many times do you get a document to print and it prints a bunch of empty pages because the person sending it to you didn’t know how to format it properly.  etc.etc.

If you can use the “tools” available to you effectively then you will increase your productivity AND reduce your stress levels. 

The problem is that most people don’t take the time to help themselves!

Here is my idea …

1.  List all of the office tools you and your colleagues use regularly.

2.  For each one of them, set up a “lunch and learn” session where you each come to the table with a productivity tip that the others might not know.

3.  Perhaps get the most proficient user to share a few tips.

4.  If you all feel you might benefit from it, then bring in an expert to show you some stuff.

After a few lunch and learn sessions you might just  surprise yourself at how much you have learned … and how it helps your productivity!  

Maybe you can even get the boss to spring for lunch!

‘The way to get started is to quit talking and begin doing’

Walt Disney

Kevin Dee is the founder of Eagle (a Professional Staffing Company)

Want to know where Canada's hot jobs are? Visit the Eagle Job Board!

Note:

I write these articles with the intent of sharing MY experience and knowledge gained during MY life journey. From the 16 year old joining the Royal Navy, through many incarnations, to the grey haired guy who built a business. If you find a nugget here, then I am happy. If the message offends you then I apologise, that was never my intent. I know and recognize there are many people and groups who have a far bigger challenge than I have had and I only wish you well.